Key Responsibilities:
- Accounts Receivable & Payable: Manage the invoicing process, track incoming payments, and process outgoing payments.
- Bank Reconciliations: Ensure that all bank accounts are reconciled on a regular basis.
- Reconcile Registration Payments: Verify and reconcile payments related to member registrations.
- Payroll: Process payroll using Smartly Payroll, ensuring accuracy and timeliness.
- Bar Inventory Management:
- Receipt inventory into the Lightspeed system.
- Conduct monthly stock takes, perform variance analysis, monitor profit margins, and review pricing strategies.
- GST Returns: Prepare and file bi-monthly GST returns.
- IRD PAYE Returns: Handle the preparation and submission of monthly IRD PAYE returns.
- Month-End Reporting:
- Prepare management reports including profit & loss statements, variance analysis, and balance sheet reconciliations.
- Conduct thorough reviews and present findings to the General Manager.
- Year-End Reporting:
- Assist in the preparation of year-end financial statements and reports.
- Collaborate with external auditors, prepare necessary documentation, and assist with audit queries.
- Annual Reports: Compile and prepare financial data for the club’s Annual Report.
- Annual Budget: Assist in the preparation and monitoring of the annual budget.
- Fixed Asset Register: Maintain and monitor the Fixed Asset Register, ensuring accuracy and compliance.
- Trust Fund Audits: Prepare documentation and assist with audits related to any trust funds managed by the club.
- Annual Charity Return: Prepare and submit the annual charity return, ensuring all compliance requirements are met.
- CCDF: Oversee and manage CCDF-related financial activities.
Employer questions
Your application will include the following questions:
- Which of the following statements best describes your right to work in New Zealand?
- How many years’ experience do you have as a Financial Administrator?
- How many years of payroll experience do you have?
- How many years of accounts payable experience do you have?
- Do you have previous invoicing experience?
- How many years of accounts receivable experience do you have?
- Do you have experience with inventory management?
- Do you have experience using Xero?